Top technology tools to support a virtual office

Top technology tools to support a virtual office

Businesses nowadays are venturing into the world of remote work and virtual spaces, as the 2020 coronavirus pandemic has forced people to stay at home. Thankfully, remote work setups have been on the uptick even before COVID-19, and as we have noted with our Miami clients, it’s turning out to be a reliable way to maintain productivity and profitability.

If you're considering adopting a virtual office environment, you may find the following applications useful. You’ll be surprised to find out that they’re useful and cost-effective even after the need for social distancing.


Voice over Internet Protocol (VoIP) is a communication tool wherein voice and multimedia content are transmitted between communicating parties over the internet, at the same level of efficiency as a traditional phone line.

The main difference is that with VoIP, you can make a call to virtually anyone on the planet for pennies on the dollar; on a traditional phone line, long-distance calls are typically expensive and unreliable. What’s more, VoIP allows you to send files and other media, making it an excellent collaboration tool for multiple remote workplaces.

Microsoft Office 365

Office 365 is a set of cloud-based productivity applications from Microsoft that allows you to save time and money while freeing up valuable resources. It features the familiar Office desktop suite, cutting down the time needed for training. Compared to standard Office, Office 365 is subscription- and cloud-based, and allows users to work even on mobile devices.

Office 365 also comes with several powerful communications and collaboration tools exclusive to the platform such as Exchange Online, OneDrive, SharePoint Online, and Microsoft Teams. These can optimize your email, improve remote collaboration, and even reduce your carbon footprint while staying connected with customers, suppliers, and employees.

Dynamics 365

Dynamics 365 is a powerful cloud-based enterprise resource planning (ERP) solution from Microsoft. It gives enterprises with limited resources a robust tool that can manage their finances, automate business processes, improve productivity, and generate useful business insights in real time.

With Dynamics 365, you can streamline accounts payables and receivables, refine financial projections, accelerate financial reporting, track projects, create smart budgets, and streamline data, all while maintaining regulatory compliance. And because it is cloud-based, you only need to connect to the internet on any office-issued laptop to gain access to your files, eliminating the need to manage servers manually.

Sage Intacct

Sage Intacct is a full-featured cloud-based financial management solution that many businesses are using because of its lower costs and efficient day-to-day use. This system contains applications for accounting, contract management, revenue recognition, purchasing, financial consolidation, inventory management, financial reporting, and more. With Sage Intacct, you can automate and integrate accounting processes, use real-time dashboards for timely forecasts, create flexibility reports, cut IT costs, and enjoy business agility on-demand.

The software is crucial for remote workplaces because it provides total visibility of all business components as your workforce stays productive in their homes. It also meets the growing need of modern CFOs to efficiently manage complex business landscapes. In times of economic uncertainty, you’ll need powerful insights on almost every aspect of your enterprise to make smart decisions. With Sage Intacct, you can do this and more — from the safety of your home.

Microsoft Teams

Teams is a safe, secure, and free unified communications tool that integrates seamlessly with Microsoft solutions such as Microsoft 365 and Dynamics 365. It allows remote workers to collaborate effectively without compromising privacy and security. Best of all, its integration features allow you to work effortlessly with your colleagues on a familiar interface and without having to run multiple windows and tabs simultaneously.

This application is an ideal solution by Microsoft to the sudden boom in video conferencing for both daily living and work. The app was built around the principles of privacy and security, so you can be assured cybercriminals will not be able to infiltrate your collaborations.

Furthermore, Microsoft has issued guarantees that they will never use Teams data for advertisements, that they take strong measures to ensure all access to sensitive data is restricted and carefully defined, that regular transparency reports will be issued, and more.

Microsoft Virtual Desktops

Microsoft Windows Virtual Desktop is a comprehensive desktop and app virtualization service running in the cloud. It delivers simplified management, multi-session Windows 10 experience, optimizations for Office 365 / Microsoft 365 subscriptions, and support for Remote Desktop Services (RDS) environments. This technology provides your staff with multi-session Windows 10 desktop virtualized in the cloud that’s highly scalable, always up to date, and available on any device including Android & iOS.

Deploy and scale your Windows desktops, modern and legacy apps to the cloud and get built-in security and compliance features.

Optimize your cloud experience while lowering costs for your Windows Server desktops and apps by managed on/off schedules. With Windows Virtual Desktops, pay only for resources consumed by users during their use of the service. Get all the tools and resources you need to migrate your apps, data, and infrastructure at your own pace, with confidence to provide a true business continuity experience.

WhiteOwl offers best-in-class cloud solutions for South Florida’s growing army of remote offices and work-from-home setups. We’ve been empowering businesses to grow beyond their office walls for years. Contact us to find out how we can help yours.

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